HR Specialist Northern Europe

Job Mission:

The HR Specialist supports the HR Manager Northern Europe in delivering efficient, high-quality HR services across the region. This role focuses on day-to-day HR operations, administrative excellence, and employee lifecycle support, ensuring smooth execution of HR processes and a positive employee experience.

Working across the Netherlands, Belgium, the Nordics, and Germany, the HR Specialist plays a key role in maintaining accurate HR data, supporting managers and employees with HR queries, and ensuring that policies and procedures are consistently applied. The role combines strong organizational skills with a service-oriented mindset to support both the HR team and the wider business.

Key Responsibilities:

1. HR Operations & Administration

• Manage and maintain employee records, HR systems, and personnel files, ensuring data accuracy and compliance.
• Support payroll preparation, benefits administration, and coordination with external providers.
• Handle HR documentation, including contracts, amendments, onboarding and offboarding paperwork
• Act as the first point of contact for employee HR queries, providing timely and accurate support

2. Employee Relations & Culture

• Assist in organizing employee engagement activities, events, and internal communications.
• Contribute and support in initiatives that enhance employee engagement, well-being, and inclusion.
• Support the handling of employee relations matters by preparing documentation and tracking cases

3. Office & Workplace Support

• Collaborate with Office Management to ensure smooth workplace operations and administrative processes.
• Support with office facilities, workspace planning, supplies and equipment, together with the Head of Office.
• Support with safety protocols, and administrative processes are efficient and well-implemented.
• Help maintain a well-organized, safe, and welcoming work environment

4. Talent Management & Development

• Support in talent management and workforce planning.
• Coordinate training activities and development initiatives in collaboration with HR Manager.

5. Employee Lifecycle Support

• Coordinate onboarding and offboarding processes, ensuring a smooth employee experience
• Support recruitment activities, including interview scheduling, candidate communication, and documentation.
• Assist in implementing performance management cycles and follow-up actions.

Track employee movements, absences, and key HR metrics.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.

· Fluent in English and Dutch, both oral and written.

• 2–4 years of experience in an HR support or administrative role, preferably in an international environment
• Experience working with HR systems and handling confidential data.

Skills and competences

• Strong organizational skills and attention to detail.
• Service-oriented mindset with a proactive and hands-on approach.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of integrity and discretion when handling sensitive information.
• Comfortable working in a fast-paced, multicultural environment.