Part-time Office Coordinator | English & Dutch

Are you a hands-on, service-minded professional who enjoys keeping an office running smoothly? For an international organization in Woerden, we are looking for an Office Coordinator to support the team three days per week. In this role, you will be the friendly first point of contact for staff and visitors and ensure everything in the office operates safely, efficiently, and comfortably.

You’ll handle a mix of administrative, facility, and hospitality tasks, including:

• Act as first point of contact for employees and visitors
• Monitor the office phone and route calls appropriately
• Represent the organization during building/facility meetings and liaise with the landlord and maintenance partners
• Coordinate building maintenance (cleaning, repairs, contractors)
• Report technical issues to relevant service providers
• Order and maintain office supplies, equipment, and furniture
• Support meeting and event setup, including catering and room rental
• Assist with mail handling and courier coordination
• Keep the office tidy and take care of small daily tasks, including cleaning coffee machines
• Maintain security access (key cards, troubleshooting, access rights)
• Lead and support BHV tasks, emergency preparedness, and evacuation procedures
• Provide holiday cover for colleagues when needed

Requirements

• At least 3 years of experience in a receptionist, office coordinator, or administrative role
• Fluent Dutch speaker (essential) and good command of English
• BHV certificate or strong knowledge/experience with BHV
• Organized, proactive, and able to multitask in a dynamic environment
• Comfortable speaking with external partners (e.g., landlord, maintenance)
• Skilled with MS Office (Word, Excel, PowerPoint)
• Reliable, solution-oriented, and detail-focused
• Living in or very near Woerden and available to work on-site for 24 hours per week
• Eligible to work in the Netherlands

Benefits

• A part-time position (3 days/week) in a warm, international, and collaborative work environment
• A monthly salary between €2.800 and €3.300 (full-time equivalent), depending on experience
• Reimbursement of your (and your partner's) health insurance premiums
• A contract via Undutchables for the first 7 months, with the intention to extend

Application ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.